FreeCEN Field Descriptions

Spreadsheet Column letter: "Field" name	Whether Mandatory	Description & Rules
Rank, Profession,or Occupation
Column Q Occupation	.	Up to thirty characters Abbreviations are acceptable provided they are un-ambiguous, thus "gen dom serv" Occasionally descriptions may be lengthy: See guidelines on Abbreviations [4j] On the other hand, the 1841 Census in particular, thrives with abbreviations, such as "FS" which should be expanded where we are certain of the full meaning (Female Servant) Any "ditto" indication relating to earlier occupations must be expanded in full. The 1891 Census introduced additional columns to indicate whether a person was "Employer", :Employee" or "Neither ...". FreeCEN transcribes these as "(Em'er)", "(Em'ee)" or "(Notem)" within the Occupation field. Clipping of the final ')' bracket is permitted if space is at a premium. The occupation description may need abbreviation to allow the 'status' to be included. If abbreviation leaves any doubt about the meaning of the Occupation, type this in full in the Notes field (within the 44 character Notes limit). INCENS will not permit more than thirty characters to be entered (including the 'status' which does not need a space immediately before it.) SSCENS uses a separate column (R) to code the status, but its inclusion in the Occupation column means that only 24 characters are actually available to define the Occupation Example "General Servant Housemaid" can be typed in full (25 characters) if there is no status quoted, but we must abbreviate if she is defined as "Employee" so that the total Occupation will read (on the database) as "Gen Serv Housemaid (Em'ee)" Any excess characters will be clipped during INCENS conversion!
Column R Employment Category	.	One character r, e, or n From 1891 the Census the form includes three columns to be marked if the person was "Employer", "Employee", or "Neither". FreeCEN Transcribes this information into a single column. Do not make assumptions! If these columns are all empty, then leave Column R empty. Otherwise enter r for "employeR"; e for "employeE"; n only when marked as "Not employer/employee" If a person is marked for both "employeR" and "employeE": enter r
Column S Query	.	One character Enter an x if you have doubts about the entries in Columns Q or R A comment in Column Y will be necessary only on rare occasions, since this Query concerns only Employment

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