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The need for ctyPARMS.DAT as a file:
A "ctyPARMS" file is an essential part of the Download and operation of the INCENS programme for Transcription work. It automatically defines the file-naming which will be used for the transcribed work and provides a list of Parishes likely to be encountered with a given "Piece".
Transcription work using SSCENS can proceed without access to the ctyPARMS file - but it will be required when it is time to prepare the ZIPfile for a Checker-Import use.
"ctyPARMS" is used by WINCC and VALDREV as a source list of Parish names.
Do not leave things to the last minute before initiating a PARMS file!
Note that ctyPARMS files are not transferrable between census years.
A new file must be prepared for each Cty/Year being worked.
Since they are all named with the respective Chapman Code +PARMS (e.g. "DEVPARMS.DAT)" it is important that the correct version is ZIPped with SSCENS transcription work!
A ctyPARMS.DAT file may be opened using WordPad. Any PARMS file which is created or altered after July2003 can be identified by the manner in which the file starts. For example: "0DRMnnnnCTYyear "etc confirms the number of records in the file (nnnn), the CTY code, and the Census Year.
All ctyPARMS files are stored on the FreeCEN server for download under the relevant census year here.
Construction of a ctyPARMS file
Support will need information for the whole county in the form of a (spreadsheet) saved as a .CSV file showing the following information:-
| A | B | C | D | E | F | G | H | |
|---|---|---|---|---|---|---|---|---|
| 1 | DRM | 123 | DOR1861 | |||||
| 2 | 1325 | Shaftsbury | 542796 | a | ||||
| 3 | 1325 | Cann | b | |||||
| 4 | 1325 | Motcombe | b | |||||
| 5 | 1325 | Shaftsbry Holy Trin | b | |||||
| 6 | 1325 | Shaftsbry St James | b | |||||
| 7 | 1325 | Shaftsbry St Peter | b | |||||
| 8 | 1326 | Fontmell | 542796 | a |
| A | B | C | D | E | F | G | H | |
|---|---|---|---|---|---|---|---|---|
| 1 | DRM | 92 | AYR1841 | |||||
| 2 | 596 | 596 | Ayr | 1042404 | a | |||
| 3 | 596 | 596 | Kilbirnie | HS410596 | b | |||
| 3 | 597 | 597 | Ayr | 1042404 | a | |||
| 4 | 1597 | 597 | Kilmarnock EDs 1-13 | HS411597 | b | |||
| 5 | 597 | 597 | Ayr | 1042405 | a | 6 | 2597 | 597 | Kilmarnock EDs 14-29 | HS412597 | b |
The data lines are laid out as follows;
| column | Maximum characters | England/Wales | Scotland |
|---|---|---|---|
| A | 4 | Piece Number | OPN, including any subdivision allocated by FreeCEN |
| B | 4 | Leave Blank | OPN, excluding and subdivision allocated by FreeCEN |
| C | 20 | Sub-District Name("a" records only) | OPN Name("a" records only) |
| D | 20 | Civil Parish Name ("b" records only) | OPN sub-division Name ("b" records only) |
| E | 8 | LDS Film Number("a" records only) | LDS Film Number("a" records only)/FreeCEN file name("b" records only) |
| F | 24 | Leave Blank | Leave Blank |
| G | 3 | Leave Blank | OPN suffix (If applicable) |
| H | 1 | a/b | a/b |